Optimise Your IT Investments with RDS Tech Check+ Quantum

It’s no secret: the business world has gone subscription-first. From collaboration platforms to security tools, document management to productivity suites – nearly every key system in your organisation now operates under a recurring licence.

While this shift has delivered flexibility and scalability, it’s also created new complexities. For IT leaders, the challenge isn’t just about managing tech anymore – it’s about managing an ever-growing web of subscriptions, renewals, user changes and spend forecasting. And it’s easy to lose control.

That’s where RDS Tech Check + Quantum steps in.

The Subscription Problem Nobody Talks About

Consider this:

• A new starter joins your team – do they get the right licence on day one?
• A long-serving employee moves departments – do they now have duplicate or redundant access?
• Someone leaves – who’s removing their licence before the renewal date?
• Premium Microsoft 365 licences – are they being used to their full value or could they be downgraded?
• You’ve just renewed your agreement – do you have the data to know if it’s right-sized?

These are real-world pain points we encounter with clients every day.

These are everyday issues in today’s digital workplace and they’re not just minor admin tasks. Each overlooked licence, each auto-renewal, each instance of underutilisation adds up – quickly. For most organisations, this means wasted budget, reduced ROI and missed opportunities for better IT performance.

The Real Cost of Poor Licence Visibility

In our work with mid-sized and enterprise organisations, we frequently uncover:

• Unused licences left assigned to inactive accounts
• Premium features sitting idle across departments
• Confusion around which licence includes which features
• Missed opportunities for bundling or rationalising spend
• Overbuying due to lack of historic usage trends

The reality is, most IT teams simply don’t have the time or headspace to manually track this level of detail – especially when they’re also managing infrastructure, security, onboarding, hybrid working and strategic digital transformation.

That’s why we built Tech Check + Quantum – to take the guesswork out of licence and subscription management.

Introducing RDS Tech Check + Quantum

RDS Tech Check + Quantum is an advanced audit and analytics tool, backed by expert insight. It gives you a real-time, centralised view of your Microsoft 365 estate – licences, users, costs and activity – so you can make informed decisions fast.

With Quantum, you can:
✅ Map every licence across your organisation
✅ Understand how each licence is actually used
✅ Track changes over the last 3 years
✅ Spot underused premium subscriptions
✅ Streamline the joiner/mover/leaver process
✅ Forecast future spend with confidence
✅ Support budget conversations with real data
✅ Approach renewals with clarity and control

It gives clarity in an area that’s often hidden or overlooked.

Real-World Example: £35,000 Saved

When Stobbs, a leading UK intellectual property law firm, used Tech Check + Quantum, they uncovered tens of unused and misaligned licences. Within weeks, they had made changes that saved £35,000 annually – without any disruption to operations.

But the value went beyond just cost savings – they gained a better understanding of how Microsoft 365 was being used across the business, which helped support more strategic planning around tools, roles and digital transformation.

Why It Matters Now

With budgets under more scrutiny than ever and IT leaders being asked to do more with less, visibility is not a luxury – it’s a necessity.

Your Microsoft 365 environment isn’t static. People come and go, needs evolve and products change. What worked two years ago might be draining your resources today.

By taking control of your subscription data now, you’re not just saving money – you’re giving yourself the insight to plan smarter, scale faster and support your business more effectively.

Ready to Take Control?

Whether you’re planning a renewal, rationalising spend or just want to see where the opportunities are hiding—RDS Tech Check + Quantum can help.

Book your Microsoft 365 Tech Check and start optimising your IT investments today.