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Tech Check

Print Management Software

Specialist software coordinates all processes involved in the management of your print as well as control over the security, expense and print volume. The right management software will allow your organisation to take your print infrastructure to the next level.

How can print management support your business?

  1. 1Reduces your carbon footprint - Print management software ensures you are printing as responsibly as possible. This solution encourages less toner waste, cuts paper usage and automatically goes into a power-saving mode when the printer is not in use. As a result, your carbon footprint is reduced and makes both users and departments more accountable.
  2. 2Apply print policies organisation-wide - This software can also ensure that the policies you want in your business are implemented across your organisation. Print management software can intercept bad practices and ensure that the user confirms whether they want to proceed or not. This reduces the opportunity for bad printing practices throughout your business.
  3. 3Monitor and analyse easily - This solution enables organisations of all sizes to track, control and optionally charge for the printing and copying performed by users (either internally to departments, cost centres, teams, projects or externally to recharge clients and projects or both).
  4. 4Ensure document security - Confidential documents are protected through secure print release, ensuring confidential documents require user authentication before printing - this also means only authorised users can print and collect sensitive documents. Print management software can also protect your network from external cyber-security threats.
  5. 5Print from wherever, whenever - Through print management software your employees have the ability to access printers wherever they are - meaning that they can work uninterrupted, even if they work between different offices.

What print management software can do:

  • Handle user management by role or department
  • Manage your entire print estate
  • Organise print jobs by colour, size, layout, and more
  • Monitor print queues
  • Administer updates to printers
  • Maintain print history and audit logs
  • Track ink and paper use
  • Enable mobile devices and guest printing
  • Utilise control mechanisms such as rules-based printing
  • Enable controlled access to devices to increase security
  • Facilitate pull secure print release
  • Create auditable scanning workflows