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Tech Check

Workflow Automation Software

Workflow automation software can be revolutionary in transforming your organisation’s operational effectiveness. Our software leverages AI and automation tools to reduce manual steps and ultimately optimise your workflow processes.

What is Workflow Automation?

Workflow Automation allows your business to transform paper-based, manual tasks into pre-defined, digital processes which moves your business forward during these ever-changing times. Streamlining the processes at the core of your business opens up a new, efficient way of working and reduces the risk of human error.

Workflow Automation Examples:

Robotic Process Automation

Robotic process automation (RPA): software robots that mimic and integrate human actions within digital systems to optimise business processes. RPA automation captures data, run applications, trigger responses, and communicate with other systems to perform a variety of tasks. For example, RPA software could provide support through something as simple as generating an automated response to an email.

Intelligent Digitisation Solutions

Intelligent digitisation workflow solutions enable automated, compliant and secure document capture workflows using your multifunction device (MFD).

Built for the office, it provides capabilities designed to help workers be more efficient and productive — while also providing enterprise-level controls for information security and governance. The solution gives you:

  • Information capture from a diverse range of sources — including paper, electronic forms, images and mobile devices
  • Efficient routing into your business systems and applications
  • Customisable and bespoke configuration to meet your business needs
  • A common user experience across multiple capture channels (desktop, email, MFP, mobile, etc.)

The captured information can be processed based on predefined business rules that determine how the information is saved, stored, processed and routed. Processed documents and resulting index data can be distributed to email messages, ERP systems, CRM systems, ECM systems, secured network folders and more. Data can be routed to multiple destinations simultaneously and selectively, and you can even create personal workflows based on network authentication

Key benefits of Intelligent Digitisation Solutions:

  • Transform static documents into actionable digital information
  • Prevent unauthorised use with secured business information
  • Increase the productivity and efficiency of your workforce
  • Ensure that your operational processes remain compliant with secured business information

Document Workflow Solutions

Our document management software can help you boost productivity and make the transition to leaner, less paper-intensive work processes.

Whether you need to digitise, index and archive your documents or more easily share files among teams, our software will enhance your processes and help unlock the full potential of your print devices.

Our document workflow solutions are fully configurable and flexible to meet your specific objective, examples of processes where our solutions help include:-

  • Automated Data capture
  • HR Onboarding & Enrolment Automation
  • Accounts Payable Automation
  • Scanning with automatic indexing
  • Automated Expenses
  • Auto redaction workflow
  • Automated document capture

What are the benefits of Workflow Automation?

  1. 1Improved efficiency and productivity - Streamlining processes means that your organisation can eliminate redundant and time-consuming tasks which would have previously taken up a lot of your employees’ time.
  2. 2Accuracy within tasks - With guaranteed consistency and accuracy, workflow automation software can eliminate error-prone tasks and the need for excessive employee training.
  3. 3Automated document management - With workflow automation, your organisation would have the ability to quickly and easily create consistent, compliant, up-to-date digital documents.
  4. 4Continual process improvement - As you will be able to see how well the automated processes are working in real-time, your organisation will be able to easily implement improvements and changes throughout the business by the discovery of data-driven, actionable insights.